Communications 101: Translate Technical Information Into Understandable Concepts and Messaging

Upon joining the Nuclear Energy Institute as media relations director some years ago — and running smack dab into the significant amount of jargon unique to the industry — one of the first things I did was ask a member of the design team to create a “Death to Acronyms” sign for me. He came back with a highly creative, 8″ x 10″ sign featuring skull-and-crossbones lettering that I hung on my wall for anyone and everyone entering my office to see. The sign served as a constant reminder to me — and I believe as a challenge to others — that effective communications hinged on our willingness and determination to take highly technical information endemic to the industry and convert it into concepts and messaging understandable by the layman.

This belief that technical matters need not remain technical is why this Dave Lieber column in The Dallas Morning News strikes a chord with me. Dave’s lament, “Translating ERCOT jargon is like rolling a boulder uphill,” is one that every communications professional — no matter what the industry or organization — needs to keep foremost in mind daily. Whether the deliverable is talking points, a news release, a tweet, a video, a fact sheet, media training, an infographic — it is incumbent upon communicators to translate information from the technical side of the house so that it is digestible by the general public. If we fail to do that, we’re not doing our jobs and merit the criticism voiced in this Morning News column.

If one simply is regurgitating what one is told without making the mental effort to ask oneself whether it is understandable and, if not, to make it so, then one needn’t be on the payroll. This responsibility is and always will be one of the fundamental aspects of media relations, public relations and marketing. Period.

Packers QB Aaron Rodgers Shares a Media Relations Best Practice

As another season of NFL football kicks off tonight, it seems appropriate to take an enduring media relations tip from one of the game’s greatest, Green Bay Packers quarterback Aaron Rodgers. In his appearance on the inaugural segment of “10 Questions with Kyle Brandt” last month, the future Hall of Famer was asked whether he has a general strategy or philosophy for dealing with the news media.

His reply is absolutely on point: i.e., be thoughtful, slow down, be respectful and, if possible, address your questioner by name. Former President Bill Clinton was the master of “taking a beat” before answering questions he fielded. If you really want to study the technique, dig up some old videotape of his press conferences and interviews. The two and one-half minute portion of Aaron’s discussion with Brandt relative to the news media picks up at the 46:50 mark of their lengthy conversation. Here’s the link to the podcast: https://lnkd.in/dDPtbUr

A Stellar Interview on Fox News Sunday; Media Training and Execution at Its Best

I was highly impressed by the on-camera interview that Mark Parkinson, president and CEO of the American Health Care Association and the National Center for Assisted Living, did on May 24 with Chris Wallace on Fox News Sunday. Excellent message discipline for the full eight minutes on live TV; showed compassion and didn’t diminish the impact of COVID-19 in nursing homes; superb bridging to points he wanted to make: “the good news is” …. “what we’ve learned”; countered a tough question on a GAO study by referencing another finding from the same study; buttressed his credibility in another answer by noting, “I’ve been a governor ….”

Kudos to the governor and those who prepped him.

You’re in a Political Candidate’s Crosshairs. Can You Respond?

Energy sector executives, government affairs representatives and communication leaders would be well advised to read this past Sunday’s business section article in The Washington Post headlined, “Trump, 2020 hopefuls are calling out U.S. firms.” It speaks to one of those sector-agnostic phenomena that is as relevant to one industry, and company, as the next. This phenomenon, as reported by The Post, centers on presidential candidates “directly challenging U.S. businesses in a way that historians and communication experts say underscores a new era.”

The practical takeaways relative to this development – which arguably is as applicable to state-level candidates as it is national ones – are twofold:

  1. It is essential to have at the ready a set of talking points that speak to the company’s mission and culture broadly, and other sets of talking points that speak to a company’s particular “hot button” issues and to major news developments that transcend different business sectors.
  2. It is useful as the election season intensifies to compile a record of relevant votes taken and/or statements made by political candidates relative to your company and industry.

With regard to talking points, it will be far easier to respond in real time to media inquiries and to craft appropriate tweets if one’s organization has kept current a general set of messages that align with its mission and brand. In this same vein, if the organization is siting or otherwise supporting development of an energy facility (think natural gas pipeline or wind farm, for example), one can anticipate that political candidates at one level or another are going to weigh in and necessitate something more than a “no comment.” The article in The Post includes good counsel from a communication expert who advises an organization that is attacked not to escalate the situation. Still, organizations fail to defend their reputation at their own peril.

Regular readers of The Washington Post witness a drumbeat of commentary criticizing Dominion Energy, much but not all of it from activists. If nothing else, the commentary is a barometer for impending criticism from political candidates. And beyond needing messages on issues unique to any given company, societal flash points like sexual harassment and the #MeToo movement, privacy, corporate salaries and “Buy American” are all worthy of a customized set of messages in their own right.

With regard to politicians’ voting records and statements, a compilation has value as a common reference point within an organization and as a resource for external stakeholders. In the face of criticism from a political candidate, it would be useful to know what if any pattern that candidate has from a voting or advocacy standpoint.

Developing materials and a range of messages like this can be tedious, but the time invested will be well worth it if and when an inquiry or criticism comes that requires quick response.

EnergyCentral.com

https://www.energycentral.com/c/um/youre-political-candidates-crosshairs-can-you-respond